Problems Adding Users to the Classlist

There are times when a search for users to enroll in your course (e.g., TAs) produces:

• "0 Search Results"; or
• A list of names that does not include your user.

When this occurs, check your Classlist to see if that individual is listed. There is no message indicating that person is already in that Classlist, and it is often the case that the user has been enrolled in your course.

User Progress and Grades - Withdrawals

Students may withdraw from a class, which will result in an automatic unenrollment from the D2L Classlist, unless the enrollment was processed manually (which is a separate problem).  Often, instructors are asked to report grade or progress information for students who have withdrawn. 

To see "User Progress" and "Grades" in D2L for a student who withdrew or dropped the course:


1.  From the D2L Course Home page, click [Classlist]
2.  Click [Report]
3.  Scroll down past the statistics to the list of "Withdrawals"
4.  Find the student's name
5.  Click the [Grades] icon (yellow ruler with green checkmark) -or- the [User Progess] icon (circle of dots)

Important notes about User Progress:

• The D2L course site must be Active. If it's not active, the inquiry yields "No tools enabled for this course." Screen shot: http://screencast.com/t/TnISmL9e (This can be a problem because inquiries often come after the semester is over, when a student is trying to get a refund, or financial aid is involved.)

• From the above screen, selecting a different course will *also* spontaneously change WHICH student's User Progress is being reported, if the original student isn't enrolled in the course that was chosen! Video demonstration: http://screencast.com/t/D3iCwnurN (This can be a problem because it would be very easy for the instructor not to notice the switch to a different student, and could report inaccurate data as a result.) 

• If a student withdrew (or was administratively dropped) from ALL D2L courses, no User Progress data is available for the student at all. Video demo: http://screencast.com/t/FltTlavPip  

The work-around for all these issues is for the instructor to

1. re-enroll the student from the Classlist, and/or make the course site active ... 
2. gather the needed information ... and then 
3. unenroll the student from the course site (again, from the Classlist) and/or make the course site Inactive again.

To enroll someone from the Classlist:
http://d2ltipsandtricks.blogspot.com/2009/08/adding-someone-to-your-d2l-course-site.html


To unenroll someone from the Classlist:
http://d2ltipsandtricks.blogspot.com/2010/01/unenroll-users-from-classlist.html


To make a D2L course site Active:
http://d2ltipsandtricks.blogspot.com/2009/04/making-course-active.html


To make a D2L course site Inactive:
http://d2ltipsandtricks.blogspot.com/2009/09/faq-when-does-my-course-become-inactive.html


D2L 9.2.1 SP3 – September 2011

Printing out Discussion Group Lists

Aside from copying and pasting from that screen to a word document, D2L doesn't offer a way to actually export group lists into any particular file type. However, you can save the group list as a PDF file which will allow you to keep a record of just the group list.

(1) Rather than go into "Groups," go into "Classlist."

(2) Once you are in "Classlist," where it says "view by," change it from "users" to "groups."

(3) You can then go through all of the groups and then click on "print tab" and it will print the group list rather than the entire class list.

(4) You should have the option to "print" the list as a PDF file. This way you can keep a copy on your computer as well as printing one off in hardcopy.

Adding someone to your D2L course site

Question: How do I add an instructor or TA to my course site?

Important: Students who add or drop a course through PAWS are also automatically added or dropped from the corresponding D2L Classlist overnight (excluding holidays). Manually adding or deleting a student via the D2L Classlist will conflict with the overnight update process, yielding unintended consequences.

To add individuals to a D2L course site:

· Click [Classlist] on your navigation bar

· Click on [Add Participants]

· Click on [Add an existing user]

· In the search box, type only the ePanther username (NOTE: if the person doesn't have an ePantherID or you are not sure what it is, search for them by last name)

· Click on [Search]

· In the search results, click to check the box beside the correct person’s name

· Use the dropdown menu to select the desired Role

· Click on [Enroll Selected Users]

Note: You can do a lot more than just enroll people from your Classlist. You can: 

• remove people from your Classlist
• change their role
• view people’s profile pages
• see what items they have accessed in your course site
• send email to individuals or groups

Check it out!

D2L 9.2.1 SP3 – September 2011

When did my student access the course last?

If you click on [classlist] in the upper navigation bar, you can view the date and time a student last accessed the course. Students cannot see this, only instructors and TAs.

Previously, this information was only available through the User Progress tool.

"User progress" can be used to view whether or not a student has accessed a particular piece of content, quiz, survey, etc. More can be found at:
http://d2ltipsandtricks.blogspot.com/2009/04/using-user-progress.html

Sending email from the D2L Classlist

1. Click on [Classlist] in the main navigation bar
2. Click on “ Email everyone on this tab” above the box that contains the user
   names.* The icon looks like an envelope with a blue star in the corner. 
3. In the popup “Compose New Message” window, type the subject of the email in the [Subject:] text box
4. Type the body of your email in the [Message:] text box
5. OPTIONAL: Click [Browse] to include a file as an attachment. (a. A second popup window will appear. b. Find the desired file and select by clicking on it. c. The second popup window will disappear.)
6. Click on [send]

Important: D2L does NOT have a “sent mail” folder, so we recommend you also send yourself a copy!


*Potential Problem Sending Email to Many Recipients 
Large-enrollment classes may exceed the 4100-character limit in the address fields. 

Problem: If you attempt to send an email message to a large number of recipients from within the D2L, the message may not be sent to all of the recipients. There is a limit of 4100 characters for the string of email addresses (strung together with a semicolon separator) in each of the "To:", "Cc:", and "Bcc:" fields in the email composer interface. This typically imposes a limit of 100 to 200 recipients per message sent, depending upon the lengths of the email addresses.

Workaround: Send the email message from the Classlist to only one page of students at a time by checking "Select all rows" and then selecting the "E-mail selected users in a new window on this page" icon.

D2L 9.2.1 SP3 – September 2011

Enroll multiple users from Classlist

Instructors now have the ability to enroll multiple users at one time in their own course site, from the Classlist.
Notes: 

• The individuals to be enrolled *must* already have a username in the D2L database.  
• Usernames and Role Names *must* be spelled exactly as they appear in the D2L database for this operation to work properly.

1.  Prepare a text (*.txt) or comma-separated value (*.csv) file listing the D2L username of individuals to be enrolled in the course site, and the D2L Role they are to be assigned.

2.  From the Course Home page, click [Classlist] in the navigation bar

3.  Click [Add Participants]

4.  Click [Import users from a file on your computer]

5.  Click [Choose File] and select the text (*.txt) or comma-separated value (*.csv) file from your computer to be imported.

6.  Click [Import]

Duplicate names in list displays

In any D2L tool that displays a list of names, it is possible that one name will be omitted from certain list views, and another with the same name will appear twice.

Whenever the names at the break point in the display have the same name in the primary sort field, the problem can occur.

For example,

• if two individuals with the same last name are at positions 20 and 21 in a list that is sorted by last name, and
• the page is viewed 10 or 20 users at a time, then
• the 20th user may be excluded from the list, and
• the 21st will appear at the bottom of one page and the top of the next.

Changing the number of names displayed per page (in this case: to 50, 100, or 200) solves the problem.

The same problem can occur when sorting by first name if users at the page break have the same first name.

This behavior is a bug that D2L is aware of and working to correct.

Workaround: Choose to display the list with a different number of users per page, or sort on a different field.

Source: [Learn@UW Utility] Service Announcements (02/19/2009)

Emailing Groups in D2L

1. Log into D2L and click on the course title

2. Click on [Classlist]

3. Click on the [Students] tab

4. At the "View by" prompt, click the dropdown menu and select [Groups]

5. To the right of "View by: Groups", click the dropdown menu and select one of your sections or groups

6. Click on [Apply]

7. Above the list of names, on the right, click on the dropdown menu to select "200 per page" (or the largest number possible)

8. Above the list of names, on the left, click in the small box to select all the names in the list

9. Above the list of names, click the small envelope icon to email the students in this section or group


Don't forget to copy yourself on your email, since D2L doesn't have a "sent" folder.

Changing User Role from the Classlist

To change someone's role in your D2L course site:

1. Log into your course site
2. Click on [Classlist]
3. Click the box to the left of the individual's name
   
4. Click the [Change enrollments for selected users] icon (looks like a blue rectangle, and is located above the "first name" column heading)
5. On the next screen, use the dropdown menu to select the desired Role
6. Click [Save]

Unenroll users from Classlist

Official student enrollments in timetable courses will be handled through an overnight update of PAWS information into D2L. The Instructor can process other enrollments and unenrollments from the D2L course site Classlist.

To unenroll someone from the Classlist:

1. click the box to the left of the individual's name
   
2. click the [unenroll selected users] icon (looks like a snowman with a red hyphen attached to its head, and is located above the "first name" column heading

D2L Course List View

"Instructor" view in the
My UW-Milwaukee Courses area

Instructors may find they are enrolled in more course sites than they actually plan to use during a particular semester. Unfortunately, the "unwanted" course sites cannot be deleted.

However, the Instructor may "clean up" their own My UW-Milwaukee Courses view by changing their own role.

We recommend choosing the role "zSite Manager" -- this will move the unwanted course to the "zSite Manager" role tab on the My UW-Milwaukee Courses widget, but will retain the permissions necessary to change their own enrollment BACK to "Instructor," should circumstances change.

Here's how to do it:

- In the My UW-Milwaukee Courses area, click on the title of the course site you wish to remove from your "Instructor" role tab

- Click on [Classlist]

- Check the box next to your own name

- Click the blue "change enrollment" icon at the bottom of the screen.


- On the next screen, select the role "zSite Manager" from the dropdown menu

- Click save


NOTE: In the My UW-Milwaukee Courses area, click on the "zSite Manager" role tab to see the courses listed there.

Using "User Progress"

Instructor Question:

Is it possible to select a view where I click on an individual student and then get a list of all the surveys the student submitted?

Answer:

Yes! (Although my example talks about Quizzes, this also works for Surveys.)

Here's how:

• In the Classlist, click on the "students" tab.
• Then, click on the "track progress" icon for the student in question.

• In the "user progress" area, choose which D2L tool you would like to see for the particular user. Options include Content, Discussions, Dropbox, Grades, Quizzes and Surveys.
• Scroll to the bottom of the page to see more information.
  

• Click on the Quiz or Survey name for more information. Other tools will display similar lists with detail available by clicking on the name of an item.